Production templates · Forms
Name, role, wardrobe (own or issued), arrival, start and wrap times, with tick boxes for release, minor and guardian consent.
An extras roster lists the background performers for one shooting day. The header holds production, day and date, location, report time and coordinator; each row has number, name, role (scenes), wardrobe (own or issued), arrival, start and wrap times, tick boxes for release, minor and guardian consent, contact and notes. Times are written as they happen to back up payment, and the release column is a tick only.
The Excel file includes Example and Guide sheets next to the blank form. How to fill it in
The extras roster records who came as background on a shooting day, which scenes they were in, and when they arrived and were released. The production office and ADs use it for placement and roll call, and it backs up agency payment and release checks.
Fill in numbers, names and roles the day before from the agency list, then write arrival, start and wrap times as they happen on the day. Check it with the agency coordinator right after wrap and pass it on for payment.
Shooting day / date
Location
Report time / place
Coordinator / agency
No.
Name
Role (scenes)
Wardrobe (own / issued)
Arrived
Start
Wrap
Release
Minor
Guardian consent
Contact
Notes
Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.
Extras Roster
| Production | The Temperature Between Us |
|---|---|
| Shooting day / date | Day 12 · 2026-11-14 |
| Location | Cafe Ondo → ○○ back street |
| Report time / place | 06:30 · ○○ Station exit 2 |
| Coordinator / agency | Geonyoung Lee, PA · ○○ Extras 02-000-0000 |
| No. | Name | Role (scenes) | Wardrobe (own / issued) | Arrived | Start | Wrap | Release | Minor | Guardian consent | Contact | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Minsu Kim | Cafe customer (7, 23) | Own | 06:20 | 07:30 | 15:40 | ■ | □ | □ | ||
| 2 | Sua Lee | Cafe customer (7, 23) | Own | 06:25 | 07:30 | 15:40 | ■ | □ | □ | ||
| 3 | Soeun Jung | Couple at window (23) | Issued | 06:15 | 07:30 | 15:40 | ■ | □ | □ | Coat issued · returned | |
| 4 | Junho Choi | Couple at window (23) | Issued | 06:28 | 07:30 | 15:40 | ■ | □ | □ | Coat issued · returned | |
| 5 | Harin Oh | Passer-by, student (31) | Own | 06:30 | 09:00 | 13:20 | ■ | ■ | ■ | Guardian on set | |
| 6 | Taeyun Kang | Delivery rider (31) | Own | 06:22 | 09:00 | 16:10 | ■ | □ | □ | Scooter prop issued · added to sc. 31 | |
| 7 | Seoyeon Yoon | Passer-by (31) | Own | 06:30 | 09:00 | 16:10 | ■ | □ | □ | 010-0000-0000 | Direct recruit |
| 8 | Minjae Jang | Passer-by (31) | Own | 07:10 | 09:00 | 16:10 | ■ | □ | □ | 40 min late — agency told | |
| 9 | □ | □ | □ | ||||||||
| 10 | □ | □ | □ | ||||||||
| 11 | □ | □ | □ | ||||||||
| 12 | □ | □ | □ | ||||||||
| 13 | □ | □ | □ | ||||||||
| 14 | □ | □ | □ |
Collect only what the shoot needs. If extras came through an agency, contact them via the agency and leave the column blank, and destroy the roster once the production’s retention period ends.
Tick the minor and guardian consent boxes here, and check chaperoning and hour limits separately with the minor performer checklist; limits depend on local law and contracts.
Upload a script and scenes, sets, cast and props are organized for you. Breakdowns, schedules and call sheets all come from the same data, and every change reaches the whole team as the latest version.
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