What it is for
A timesheet and pay statement records when one crew member started and finished each day of the pay period, and works out what they are owed from that record. Crew member and production office check the same numbers before payment.
Production templates · Forms
Timesheet & pay statement
Hours from call and wrap, days worked, overtime, adjustments and net pay.
The timesheet and crew pay statement turns daily call and wrap times into hours, counts worked and half days, and calculates gross pay, withholding (enter your rate) and net pay.
The Excel file includes Example and Guide sheets next to the blank form. How to fill it in
What's inside
What's inside
- Production
- Name · department · position
- Pay period
- Pay type
Preview
- Date
- Day #
- Call
- Wrap
- Hours
- Status (Worked/Half)
- OT hours
- Adjust
- Notes
Pay
- Day rate
- Days worked (half = 0.5)
- Base pay
- Overtime rate (per hour)
- Overtime pay
- Adjustments
- Gross pay
- Withholding (enter your rate)
- Net pay
- Paid on / approved by
How to fill it in
When to use it
Fill in the day’s line right after wrap every shooting day. At the end of the pay period (weekly, monthly, etc.) check the pay section and hand it to the production office, which checks it against call sheets and production reports before paying.
Field by field
Name · department · position
- What
- Who is being paid
- How
- Use the name on the contract. Add the position if two people in the department share a name.
- Example
- Seoyul Park · Camera · 1st AC
Pay period
- What
- Dates covered by this sheet
- How
- Follow the pay cycle in the contract. Start the next sheet the following day so periods never overlap.
- Example
- 2026-11-09 – 2026-11-15
Pay type
- What
- Daily, weekly, flat fee and so on
- How
- Defaults to daily. For a flat deal, change it and enter the per-day equivalent as the day rate.
- Example
- Daily
Date
- What
- Day worked
- How
- An overnight shoot is one line on the day it started. Leave days off blank or note “day off”.
- Example
- 2026-11-10
Day #
- What
- Shooting day number
- How
- Match the call sheet. Note prep and wrap-out days in Notes.
- Example
- 9
Call
- What
- When work actually started
- How
- The time you actually started, not the department call printed on the call sheet.
- Example
- 07:00
Wrap
- What
- When work finished
- How
- After gear is packed and returned. Past midnight is fine — Excel rolls it into the next day.
- Example
- 21:30
Hours
- What
- Time from call to wrap
- How
- Calculated from Call and Wrap. To check weekly hours, use the /tools/work-hours calculator.
- Example
- 14.5
Status (Worked/Half)
- What
- Whether the day counts as full or half
- How
- Pick Worked or Half from the list. Days worked and base pay are counted from this column.
- Example
- Worked
OT hours
- What
- Hours beyond the threshold in your contract
- How
- The threshold follows your contract and applicable law. Enter only the extra hours (30 minutes = 0.5).
- Example
- 2.5
Adjust
- What
- One-off additions or deductions for that day
- How
- Add mileage or kit fees; enter advances as negative amounts. Give the reason in Notes.
- Example
- 30000
Notes
- What
- Anything unusual that day
- How
- Night work, past midnight, company moves, reasons for adjustments — whatever someone checking would ask about.
- Example
- Own car, gear transport
Day rate
- What
- Base pay per day
- How
- Copy it from the contract. Base pay = day rate × days worked.
- Example
- 350,000
Days worked (half = 0.5)
- What
- Days worked in the period
- How
- Counted from the Status column: Worked = 1, Half = 0.5.
- Example
- 5.5
Base pay
- What
- Day rate × days worked
- How
- Calculated. If it looks wrong, check for days with no status.
- Example
- 1,925,000
Overtime rate (per hour)
- What
- Pay per overtime hour
- How
- Use the figure in the contract; if none is set, agree it with the production office before settling.
- Example
- 40,000
Overtime pay
- What
- Overtime rate × total OT hours
- How
- Calculated.
- Example
- 260,000
Adjustments
- What
- Sum of the Adjust column
- How
- Calculated; deductions come through as negatives.
- Example
- 30,000
Gross pay
- What
- Base pay + overtime + adjustments
- How
- Before withholding. If it is far from the deal, recheck the table.
- Example
- 2,215,000
Withholding (enter your rate)
- What
- Tax withheld from gross pay
- How
- Rules differ by country and contract type — enter the amount that applies under your contract and local law.
- Example
- 73,090
Net pay
- What
- What is actually paid
- How
- Gross minus withholding. Check it against the amount received on pay day.
- Example
- 2,141,910
Paid on / approved by
- What
- Payment date and who approved it
- How
- The production office fills it in after paying; the crew member confirms the amount received.
- Example
- 2026-11-20 · Hana Kim
Tips
- Fill in the day’s line right after wrap — call and wrap times blur fast if you leave it for days.
- Write actual times, not call sheet times, and reconcile any difference with the production report the same week.
- Put the OT threshold, OT rate and what counts as a half day in the deal memo before the shoot — it heads off pay disputes.
- The /tools calculators help you check weekly hours (work-hours), withholding (withholding) and whole-crew labour cost (labor-cost) in advance.
- Always give a reason for an adjustment; unexplained amounts get queried at sign-off.
Common mistakes
- Splitting an overnight shoot into two lines, so an extra day gets counted.
- Marking a half day as Worked, inflating base pay.
- Entering total hours in the OT column, so overtime pay balloons.
- Using a withholding amount that does not match the contract type, so net pay is wrong.
Filled-in example
Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.
Timesheet & Crew Pay Statement
| Production | The Temperature Between Us |
|---|---|
| Name · department · position | Seoyul Park · Camera · 1st AC |
| Pay period | 2026-11-09 – 2026-11-15 |
| Pay type | Daily |
| Date | Day # | Call | Wrap | Hours | Status (Worked/Half) | OT hours | Adjust | Notes |
|---|---|---|---|---|---|---|---|---|
| 2026-11-09 | 8 | 07:00 | 19:00 | 12 | Worked | |||
| 2026-11-10 | 9 | 07:00 | 21:30 | 14.5 | Worked | 2.5 | ||
| 2026-11-11 | 10 | 06:30 | 18:30 | 12 | Worked | 30,000 | Own car, gear transport | |
| 2026-11-13 | 11 | 07:00 | 13:00 | 6 | Half | 11-12 day off | ||
| 2026-11-14 | 12 | 07:00 | 23:00 | 16 | Worked | 4 | ||
| 2026-11-15 | 13 | 18:00 | 02:00 | 8 | Worked | Night, past midnight | ||
| Total | 68.5 | 6.5 | 30,000 |
Pay
| Day rate | 350,000 |
|---|---|
| Days worked (half = 0.5) | 5.5 |
| Base pay | 1,925,000 |
| Overtime rate (per hour) | 40,000 |
| Overtime pay | 260,000 |
| Adjustments | 30,000 |
| Gross pay | 2,215,000 |
| Withholding (enter your rate) | 73,090 |
| Net pay | 2,141,910 |
| Paid on / approved by | 2026-11-20 · Hana Kim |
FAQ
What about wraps after midnight?
If wrap is earlier than call, the formula treats it as the next day (MOD).
Which withholding rate applies?
It depends on country and contract type, so the English file leaves withholding as an amount you enter.
Related tools
- KoreanCrew pay calculatorDay, episode, hourly or flat rates plus overtime and adjustments, then Korean 3.3% withholding.
- Korean3.3% withholding calculatorGross to net and net to gross under Korean freelance withholding rules.
- KoreanWork hours calculatorDaily spans, weekly total and rest between days from a week of call and wrap times.
Skip the forms. Start from the script.
Upload a script and scenes, sets, cast and props are organized for you. Breakdowns, schedules and call sheets all come from the same data, and every change reaches the whole team as the latest version.
Start for free
Comments
Comments are visible to everyone, including visitors who are not signed in. Please do not post personal information such as contact details.