Production templates · Forms

Props list

Number, item, type, scenes, character, quantity (hero / spare / stand-in), source, status, storage and return, plus weapon replica and food prop checks.

A props list tracks every prop on one line: number (P-01), item, type (hand, set, food, animal), scenes, character, quantity (hero, spare, stand-in), source (purchase, make, rent, owned), owner, status (planned, preparing, ready), storage and rental return, with notes for safety and hygiene. A check section below covers weapon replicas, food props and consumables.

English Excel Print · PDF

한국어 Excel Print · PDF

The Excel file includes Example and Guide sheets next to the blank form. How to fill it in

What's inside

Weapon replicas

One named handler (only they issue and collect)(□)
Log issue / return times and who received it(□)
Locked storage when not shooting(□)
Check local rules and whether notification is needed, even for replicas(□)
Brief cast and crew on the scenes before shooting(□)

Food props

Check cast allergies and dietary restrictions(□)
Spares to cover repeated takes(□)
Storage temperature and hygiene (edible props kept edible)(□)
Spit bucket, napkins, clean-up kit(□)

Consumables

Spares for breakables (glass, plates)(□)
Smoke or flame props: stand-ins and safety lead confirmed(□)
Remaining count of single-use props(□)

How to fill it in

What it is for

A props list gives every prop a number and a line, and tracks who sources it, how, where it is kept and how far along it is. The props master builds it from the props column of the breakdown, and the safety and hygiene checks below cover risky and edible props separately.

When to use it

Build it as soon as the breakdown is out and update it after art meetings and script revisions. During the shoot, check the evening before that the next day’s props are Ready, and move the As of date to that day.

Field by field

Field	What	How	Example
Props master / contact	Who is responsible for props, and a number	The person to call when someone needs a prop on set.	Taeo Moon, props master · 010-0000-0000
As of	The date the statuses on this sheet refer to	Change it with every update; an old date means the sheet cannot be trusted.	2026-11-10
No.	Unique prop number	Number like P-01 and never reuse a deleted number. Put the same number on boxes and storage labels.	P-03
Item	Prop name	Same name as the breakdown. When several are similar, add whose it is (Minjun’s laptop).	Latte art cup
Type	Kind of prop	One of hand, set, food or animal.	Hand
Area	Check group in the safety and hygiene table	Leave the printed groups as they are; add your own group name for extra checks in the blank rows.	Food props
Scenes	Scenes the prop appears in	Scene numbers separated by commas — how you pick the day’s props.	3, 14
Character	Who uses the prop	Character name; leave blank for set props nobody handles.	Sua
Qty (hero / spare / stand-in)	Hero, spare and stand-in counts	Numbers in that order. Allow generous spares for breakables and food, thinking of the take count.	2 · 4 · 0
Source	How it is obtained	One of purchase, make, rent or owned.	Purchase
Owner	Who sources and tracks it	The props team member assigned to it.	Haneul Seo
Status	How far along it is	One of planned, preparing or ready. Ready only when it can go to set as is.	Ready
Storage	Where the prop is kept	Down to the store or box number; for food, whether it is refrigerated.	Props box 2
Rental house / return	Where a rented prop came from and when it goes back	Only when the source is rent. Set the return after the last scene it appears in.	○○ Props · 2026-12-20
Notes (safety / hygiene)	Safety and hygiene cautions	What the set must know: breakable, allergies, storage temperature, handler required.	The 4 fail-shot cups may break
Check	Safety and hygiene check item	Tick only the printed checks that apply to this production; add any others in the blank rows.	Check cast allergies and dietary restrictions
Done	Whether the check is complete	Fill ■ when done. For checks that do not apply, write “n/a” in notes.	■
Notes	Result of the check or whether it applies	Short: who checked and when, what was substituted.	Jieun’s actor lactose intolerant · soy milk

Props master / contact
What
Who is responsible for props, and a number
How
The person to call when someone needs a prop on set.
Example
Taeo Moon, props master · 010-0000-0000
As of
What
The date the statuses on this sheet refer to
How
Change it with every update; an old date means the sheet cannot be trusted.
Example
2026-11-10
No.
What
Unique prop number
How
Number like P-01 and never reuse a deleted number. Put the same number on boxes and storage labels.
Example
P-03
Item
What
Prop name
How
Same name as the breakdown. When several are similar, add whose it is (Minjun’s laptop).
Example
Latte art cup
Type
What
Kind of prop
How
One of hand, set, food or animal.
Example
Hand
Area
What
Check group in the safety and hygiene table
How
Leave the printed groups as they are; add your own group name for extra checks in the blank rows.
Example
Food props
Scenes
What
Scenes the prop appears in
How
Scene numbers separated by commas — how you pick the day’s props.
Example
3, 14
Character
What
Who uses the prop
How
Character name; leave blank for set props nobody handles.
Example
Sua
Qty (hero / spare / stand-in)
What
Hero, spare and stand-in counts
How
Numbers in that order. Allow generous spares for breakables and food, thinking of the take count.
Example
2 · 4 · 0
Source
What
How it is obtained
How
One of purchase, make, rent or owned.
Example
Purchase
Owner
What
Who sources and tracks it
How
The props team member assigned to it.
Example
Haneul Seo
Status
What
How far along it is
How
One of planned, preparing or ready. Ready only when it can go to set as is.
Example
Ready
Storage
What
Where the prop is kept
How
Down to the store or box number; for food, whether it is refrigerated.
Example
Props box 2
Rental house / return
What
Where a rented prop came from and when it goes back
How
Only when the source is rent. Set the return after the last scene it appears in.
Example
○○ Props · 2026-12-20
Notes (safety / hygiene)
What
Safety and hygiene cautions
How
What the set must know: breakable, allergies, storage temperature, handler required.
Example
The 4 fail-shot cups may break
Check
What
Safety and hygiene check item
How
Tick only the printed checks that apply to this production; add any others in the blank rows.
Example
Check cast allergies and dietary restrictions
Done
What
Whether the check is complete
How
Fill ■ when done. For checks that do not apply, write “n/a” in notes.
Example
■
Notes
What
Result of the check or whether it applies
How
Short: who checked and when, what was substituted.
Example
Jieun’s actor lactose intolerant · soy milk

Tips

Copy the props column of the breakdown first, then number it — fewer props slip through.
Check with the DP in advance whether hero props hold up in close-up.
For food props, confirm allergies with cast first and prepare spares so each take gets a fresh serving.
The evening before, pack only the next day’s props into boxes labelled with scene numbers.
For scenes with animals, the handler comes too; agree a holding area and breaks in advance.

Common mistakes

Only one breakable prop, so shooting stops after the first take.
Naming the same prop differently by scene, so it is bought twice or not at all.
Setting a rental return date before the last shooting day and paying extension fees.
Not updating status, so a prop still “preparing” has to be hunted down on set.

Filled-in example

Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.

Props List

Production	The Temperature Between Us
Script version / date	Draft 3 · 2026-10-20
Props master / contact	Taeo Moon, props master · 010-0000-0000
As of	2026-11-10

Props

No.	Item	Type	Scenes	Character	Qty (hero / spare / stand-in)	Source	Owner	Status	Storage	Rental house / return	Notes (safety / hygiene)
P-01	CV envelope	Hand	1	Sua	1 · 1 · 0	Make	Haneul Seo	Ready	Props box 1
P-02	Sua’s backpack	Hand	1	Sua	1 · 0 · 0	Owned	Haneul Seo	Ready	Held by wardrobe		Managed with wardrobe
P-03	Latte art cup	Hand	3, 14	Sua	2 · 4 · 0	Purchase	Haneul Seo	Ready	Props box 2		The 4 fail-shot cups may break
P-04	Milk (for steaming)	Food	3	Sua	6 · 2 · 0	Purchase	Haneul Seo	Planned	Cafe fridge		Buy the morning of the shoot · chilled
P-05	Minjun’s laptop	Hand	7	Minjun	1 · 0 · 0	Rent	Taeo Moon	Ready	Props box 3	○○ Props · 2026-12-20	Logo covered · fixed screen image
P-06	Americano cup	Hand	7	Minjun	1 · 2 · 0	Purchase	Haneul Seo	Ready	Props box 2		Fresh drink every take
P-07	Clear umbrella	Hand	12	Sua, Minjun	2 · 2 · 0	Purchase	Haneul Seo	Preparing	Props store
P-08	Cat	Animal	12		1 · 1 · 0	Rent	Taeo Moon	Preparing		○○ Animal Casting · shoot day	Handler on set · keep out of the rain rig
P-09	Draft new menu	Set	14		1 · 1 · 0	Make	Taeo Moon	Preparing	Art department workshop		Design locked 2026-11-12
P-10	Tasting drinks	Food	14	Sua, Jaehoon, Jieun	3 · 6 · 0	Make	Haneul Seo	Planned	Cafe fridge		Jieun’s actor lactose intolerant · soy milk

Safety and hygiene checks

Area	Check	Done	Notes
Weapon replicas
	One named handler (only they issue and collect)	□
	Log issue / return times and who received it	□
	Locked storage when not shooting	□
	Check local rules and whether notification is needed, even for replicas	□
	Brief cast and crew on the scenes before shooting	□
Food props
	Check cast allergies and dietary restrictions	■	Jieun’s actor lactose intolerant · soy milk
	Spares to cover repeated takes	■	Scenes 3, 14: one drink per take
	Storage temperature and hygiene (edible props kept edible)	■	Milk and drinks in cafe fridge
	Spit bucket, napkins, clean-up kit	■
Consumables
	Spares for breakables (glass, plates)	■	4 spare latte cups
	Smoke or flame props: stand-ins and safety lead confirmed	□	n/a
	Remaining count of single-use props	□

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FAQ

What is a hero prop?

The hero is the detailed prop seen up close; spares cover breakage over repeated takes, and stand-ins are lighter, safer versions for action. Listing the three quantities separately makes the prep count clear.

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