Production templates · Checklists

Delivery checklist

Picture master, audio, subtitles, DCP, publicity materials, QC and archive — spec value vs. actual value for each item.

The delivery checklist is for copying the recipient’s delivery specification and matching it against what you deliver. Seven areas — picture master, audio (full mix, stems, M&E), subtitles, theatrical (DCP, KDM), publicity and extras, QC record and archive — each with spec value, actual value, done, owner and notes. Spec values are left blank because they differ by recipient.

English Excel Print · PDF

한국어 Excel Print · PDF

The Excel file includes Example and Guide sheets next to the blank form. How to fill it in

What's inside

Picture master

Resolution
Frame rate
Codec / file format
Aspect ratio
Colour space / gamma
Head build (black, bars, countdown, etc.)
Duration / start timecode
Textless version

Audio (full mix, stems, M&E)

Channel configuration
Track layout
Loudness standard
Full mix
Stems (dialogue / music / effects)
M&E (music and effects without dialogue)

Subtitles

Subtitle files (per language / format)
Subtitles for the deaf and hard of hearing
On-screen text translation list
Subtitle sync check

Theatrical (DCP & KDM)

DCP (aspect ratio / sound configuration)
KDM target screens / validity
Test screening check

Publicity & extras

Stills
Poster / key art
Trailer
Synopsis / credit list
Music cue sheet
Rights documents (licence copies)

QC record

QC report (timecode / issue / fix)
Re-check of fixed issues
Redelivery date
Recipient QC pass confirmed

How to fill it in

What it is for

A delivery checklist matches every value in the recipient’s delivery specification against the actual files before the finished programme goes to a broadcaster, platform or distributor. Post and production share one sheet showing what is done and what is left, so redeliveries are fewer.

When to use it

Copy the spec values in the day the specification arrives, then fill in actual values and the done column as mastering, subtitling and QC finish. Scan for empty done boxes one last time just before delivery.

Field by field

Field	What	How	Example
Production / episode / version	Exactly what is being delivered	Include the episode range and version name (final v2, for example) so repeat deliveries are easy to tell apart.	The Temperature Between Us · Ep 1–8 · final v2
Recipient / contact	The receiving company and the person handling it	Add the team name so it is clear who to ask.	○○ Platform content operations · Seoyeon Park
Spec version / received on	Which edition of the specification you worked to	Specs change mid-project. Recording the version and date shows later which standard you matched.	Delivery spec v3 · 2027-01-08
Delivery date / method (transfer / media)	When and how the delivery goes	Say whether it is a file transfer, physical media or both.	2027-02-26 · file transfer + external drive
Area	The group an item belongs to	Pre-filled items sit under their group heading, so leave this blank for them. Fill it only when adding a row, for example “Extra request”.	Extra request
Item	The deliverable element to check	Keep the pre-filled items and add anything else the recipient asks for in the blank rows. Mark items that do not apply as “n/a” in notes.	Resolution
Spec value	The value the recipient’s spec requires	Copy the spec wording as written and add the clause number. Values differ by recipient, so never guess.	Spec clause 3.1 value
Actual value	The value you checked in the delivery file	Use file info or a measurement report. If it differs from the spec, agree it with the recipient before delivery.	Matches spec (measurement report attached)
Done	Whether spec and actual have been checked against each other	Change it to ■ only after checking it yourself. Leave it blank if it is only “probably fine”.	■
Owner	Who is responsible for the item	Name the person who checked it; for an outside post house, add the company.	Dain Choi (DI)
Notes	Agreements, open work, file locations	If the recipient agreed an exception, record who agreed it and when.	Ep 6 fix to be rechecked

Production / episode / version
What
Exactly what is being delivered
How
Include the episode range and version name (final v2, for example) so repeat deliveries are easy to tell apart.
Example
The Temperature Between Us · Ep 1–8 · final v2
Recipient / contact
What
The receiving company and the person handling it
How
Add the team name so it is clear who to ask.
Example
○○ Platform content operations · Seoyeon Park
Spec version / received on
What
Which edition of the specification you worked to
How
Specs change mid-project. Recording the version and date shows later which standard you matched.
Example
Delivery spec v3 · 2027-01-08
Delivery date / method (transfer / media)
What
When and how the delivery goes
How
Say whether it is a file transfer, physical media or both.
Example
2027-02-26 · file transfer + external drive
Area
What
The group an item belongs to
How
Pre-filled items sit under their group heading, so leave this blank for them. Fill it only when adding a row, for example “Extra request”.
Example
Extra request
Item
What
The deliverable element to check
How
Keep the pre-filled items and add anything else the recipient asks for in the blank rows. Mark items that do not apply as “n/a” in notes.
Example
Resolution
Spec value
What
The value the recipient’s spec requires
How
Copy the spec wording as written and add the clause number. Values differ by recipient, so never guess.
Example
Spec clause 3.1 value
Actual value
What
The value you checked in the delivery file
How
Use file info or a measurement report. If it differs from the spec, agree it with the recipient before delivery.
Example
Matches spec (measurement report attached)
Done
What
Whether spec and actual have been checked against each other
How
Change it to ■ only after checking it yourself. Leave it blank if it is only “probably fine”.
Example
■
Owner
What
Who is responsible for the item
How
Name the person who checked it; for an outside post house, add the company.
Example
Dain Choi (DI)
Notes
What
Agreements, open work, file locations
How
If the recipient agreed an exception, record who agreed it and when.
Example
Ep 6 fix to be rechecked

Tips

Fill in every spec value as soon as the spec arrives — knowing the values before post work starts avoids re-outputs.
The recipient’s own specification is the reference. Do not reuse values from this template or a past show, and get unclear values confirmed in writing by the recipient.
For measured items such as loudness or colour space, put the measurement report file name in notes so you can answer recipient QC questions straight away.
Use one sheet per recipient. Mixing recipients on one sheet makes it unclear whose standard each value is.
When QC notes come back, log timecode and fix under QC record and keep the done box empty until the fix has been rechecked.

Common mistakes

Copying spec values from a previous show, then redelivering because the recipient’s standard differs.
Working to an old spec after the recipient has issued a new version.
Ticking boxes without opening the files, and finding a missing textless version or subtitle drift after delivery.
Finishing the checklist with archive copies in only one place. List copy locations that are physically separate.

Filled-in example

Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.

Delivery Checklist

Production / episode / version	The Temperature Between Us · Ep 1–8 · final v2
Recipient / contact	○○ Platform content operations · Seoyeon Park
Spec version / received on	Delivery spec v3 · 2027-01-08
Delivery date / method (transfer / media)	2027-02-26 · file transfer + 1 external drive

Area	Item	Spec value	Actual value	Done	Owner	Notes
Picture master
	Resolution	Spec clause 3.1 value	Matches spec	■	Dain Choi (DI)
	Frame rate	Spec clause 3.1 value	Matches spec	■	Dain Choi (DI)
	Codec / file format	Spec clause 3.2 value	Matches spec	■	Dain Choi (DI)
	Aspect ratio			□
	Colour space / gamma			□
	Head build (black, bars, countdown, etc.)			□
	Duration / start timecode			□
	Textless version			□
Audio (full mix, stems, M&E)
	Channel configuration			□
	Track layout			□
	Loudness standard	Spec clause 4.3 value	Meets spec per measurement report	■	Minho Jung (mix)	Report per episode attached
	Full mix			□
	Stems (dialogue / music / effects)			□
	M&E (music and effects without dialogue)	Spec clause 4.5 value	Ep 3 some effects missing	□	Minho Jung (mix)	Fixed version due 2027-02-20
Subtitles
	Subtitle files (per language / format)	Spec clause 5.1 value	Korean and English ready	■	Jisu Han (subtitles)
	Subtitles for the deaf and hard of hearing			□
	On-screen text translation list			□
	Subtitle sync check			□
Theatrical (DCP & KDM)
	DCP (aspect ratio / sound configuration)			□
	KDM target screens / validity			□
	Test screening check			□
Publicity & extras
	Stills			□
	Poster / key art			□
	Trailer			□
	Synopsis / credit list			□
	Music cue sheet			□
	Rights documents (licence copies)			□
QC record
	QC report (timecode / issue / fix)		Internal QC: 12 notes, 11 fixed	■	Dain Choi (DI)	1 open in Ep 6
	Re-check of fixed issues			□	Dain Choi (DI)	Ep 6 fix to be rechecked
	Redelivery date			□
	Recipient QC pass confirmed			□
Archive
	Original camera data, sound files			□
	Edit project, EDL, XML			□
	Final master, stems, subtitles			□
	Documents (contracts, cue sheets, licences)			□
	Copy locations 1 / 2 / 3		Post server · drive A · office drive B	■	Geonyoung Lee (production)
	Checksum files		Checksums verified for each copy	■	Geonyoung Lee (production)
Extra request	Trailer per episode (incl. textless)	Per recipient’s email request			Hana Kim (production manager)	Requested by email 2027-01-20

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FAQ

Why are the spec values blank?

Resolution, frame rate, loudness and similar values differ between broadcasters, platforms and distributors. Copy them from the specification you received and agree any difference before delivery.

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