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Sound report

One sheet per sound roll: scene, shot, take, file name, tracks 1–4, OK/NG/KEEP and start timecode.

A sound report is the sound department’s log, one sheet per sound roll (card or folder). The header holds production, shooting day, date, recorder, roll/card, sample rate and bit depth, timecode frame rate, mixer and preparer; the table has 24 rows for scene, shot, take, file name, tracks 1–4, OK/NG/KEEP, start timecode and notes. Scene, shot and take match the camera report.

English Excel — Sound report (English)Print · PDF — Sound report (English)
한국어 Excel — Sound report (한국어)Print · PDF — Sound report (한국어)

The Excel file includes Example and Guide sheets next to the blank form. How to fill it in

What's inside

What's inside

  • Production
  • Shooting day
  • Date
  • Recorder
  • Sound roll / card
  • Sample rate / bit depth
  • Timecode frame rate
  • Production sound mixer
  • Prepared by

Preview

  • Scene
  • Shot
  • Take
  • File name
  • Trk 1
  • Trk 2
  • Trk 3
  • Trk 4
  • OK / NG / KEEP
  • Start TC
  • Notes

How to fill it in

What it is for

A sound report records which takes went onto one sound roll (card / folder) and which mic is on each track. Post sound and editorial use it to find files, sync them to picture and pick dialogue by track. The production sound mixer or the sound assistant fills it in take by take.

When to use it

Start a new sheet when a card goes into the recorder, and hand the report over with the card to the DIT or post. Use the same scene / shot / take numbering as the camera report so the two line up.

Field by field

  • Recorder

    What
    The device used to record
    How
    Type and number of tracks. With two recorders, keep separate sheets for main and backup.
    Example
    8-track portable recorder

  • Sound roll / card

    What
    Unique card (folder) number
    How
    Keep one numbering rule for the whole production and match the card case and folder names.
    Example
    SR012

  • Sample rate / bit depth

    What
    File quality settings
    How
    The values agreed with post before the shoot. Do not change them mid-production.
    Example
    48kHz · 24bit

  • Timecode frame rate

    What
    Frame base of the recorder timecode
    How
    Match the camera frame rate and write it down; a mismatch drifts sync.
    Example
    23.976

  • Production sound mixer

    What
    Who recorded this roll
    How
    Name of the mixer; on a cover day, whoever actually recorded.
    Example
    Seojin Yoon

  • Scene

    What
    Script scene number
    How
    Exactly as on the slate and the camera report.
    Example
    7

  • Shot

    What
    Which setup in the scene
    How
    The shot number called on set; “—” when there is none, as with room tone.
    Example
    1

  • Take

    What
    Which attempt at the shot
    How
    Same as the camera take number. Write RT for room tone and WT for a wild track recorded without picture.
    Example
    2

  • File name

    What
    File name created by the recorder
    How
    Copy it exactly from the recorder display — it is how post finds the file.
    Example
    S7_1_T2.wav

  • Trk 1

    What
    Mic on track 1
    How
    “Boom” for the boom; for a lav, the character name rather than the actor. Tracks 2–4 work the same way; “—” for unused tracks.
    Example
    Boom

  • OK / NG / KEEP

    What
    Take verdict
    How
    The director’s call; if only the sound is bad, add “sound NG” in notes.
    Example
    OK

  • Start TC

    What
    Timecode where recording started
    How
    Hours:minutes:seconds:frames from the recorder. Sound usually rolls before camera.
    Example
    14:21:59:20

  • Notes

    What
    What post sound needs to know
    How
    Short: end slate, clipping, aircraft, overlapping lines.
    Example
    Fridge hum at the end

Tips

  • If the track layout stays the same, write it in full on the first line and again only when it changes.
  • Record at least 30 seconds of room tone at each location and log it as RT so editorial can fill gaps.
  • For wild tracks, always note in notes what was recorded.
  • Re-jam timecode with the cameras at the start of the day and after lunch, and note the time at the top of the report.
  • Confirm the backup is done before handing over the card, and mark it on the report.

Common mistakes

  • Writing actor names on lav tracks, so post has to work out which character is which.
  • Leaving out MOS takes such as high speed, so lines no longer match the camera report.
  • A timecode frame rate different from camera, not noted on the report, so sync slips.
  • Recording room tone but not logging it, so post cannot find the file.

Filled-in example

Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.

Sound Report

ProductionThe Temperature Between Us
Shooting day12
Date2026-11-14
Recorder8-track portable recorder
Sound roll / cardSR012
Sample rate / bit depth48kHz · 24bit
Timecode frame rate23.976
Production sound mixerSeojin Yoon
Prepared byTaeho Kang, boom operator
SceneShotTakeFile nameTrk 1Trk 2Trk 3Trk 4OK / NG / KEEPStart TCNotes
711S7_1_T1.wavBoomSuaJaehoonMinjunNG14:18:36:10Line flub
712S7_1_T2.wavBoomSuaJaehoonMinjunOK14:21:59:20
721S7_2_T1.wavBoomSua—MinjunKEEP14:31:42:05Fridge hum at the end
722S7_2_T2.wavBoomSua—MinjunOK14:34:07:16
7—RTS7_RT.wavBoom———14:40:10:00Cafe room tone 40 s · fridge off
3—WTS3_WT1.wavBoom———16:12:30:00Steam and milk pour (high-speed shot is MOS)
Open the example full size · print

FAQ

How is it different from a camera report?

The camera report records picture details such as lens and T-stop; the sound report records file names and which mic is on each track. Matching scene, shot and take lets editorial line the two up.

Can PDNote record the sound roll?

Yes. Turn on take detail fields in PDNote daily reports to log sound roll, camera roll and timecode for each take alongside OK/NG.

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