Production templates · Checklists

Production insurance checklist

Injury, third-party liability, gear and vehicles, certificates and incident logs — no product picks.

The production insurance checklist groups the cover to confirm into people (injury, workers comp, artist employment insurance), third-party liability, gear, vehicles and property, and documents and incidents. No product recommendations.

English Excel — Production insurance checklist (English)Print · PDF — Production insurance checklist (English)
한국어 Excel — Production insurance checklist (한국어)Print · PDF — Production insurance checklist (한국어)

The Excel file includes Example and Guide sheets next to the blank form. How to fill it in

What's inside

People (injury & workers comp)

  • Crew hired as employees — confirm industrial accident and employment insurance(Industrial Accident Compensation Insurance Act)
  • Freelance artists — may join industrial accident insurance voluntarily (check premium support from the Korean Artists Welfare Foundation)(IACI Act Art. 124)
  • Artists on arts-service contracts — artist employment insurance(Employment Insurance Act Art. 77-2)
  • Accident cover for cast, extras and crew — headcount, period, travel during the shoot
  • Stunts, action, underwater, work at height — check hazardous-activity exclusions

Third-party liability

  • Liability for bodily injury or property damage to third parties — limits, locations and dates on the policy
  • Certificate of insurance or additional insured requested by the location owner
  • Explosions, car chases, crowd scenes — liability insurance recommended(Film Korea filming guide)

Equipment, vehicles & property

  • Rental gear — whether the rental house's cover applies, deductible, theft and loss
  • Picture and unit vehicles — permitted drivers, own-damage cover, gear in transit
  • Drones — hull and liability cover (check whether mandatory for commercial use)
  • High-value props, wardrobe, borrowed artwork — separate cover needed?

Documents & incidents

  • Policy period covers prep, shoot and wrap-out (update for added days)
  • Copies of policies and certificates in the production drive and on set
  • Emergency contacts (insurer, broker, nearest hospital) on the call sheet
  • Incident log — time, place, what happened, photos, witnesses, action taken (needed for claims)

How to fill it in

What it is for

The production insurance checklist confirms that cover for people, third parties, equipment and vehicles spans the whole production period with no gaps. The production manager uses it as a question list for the insurer or broker, and it is where everyone looks to see who does what after an incident.

When to use it

Skim the cover types when you build the budget, fill it in item by item at the quote and purchase stage two to three weeks before the shoot, and reopen it whenever days, risky scenes or locations are added.

Field by field

  • Coverage period (incl. prep & wrap-out)

    What
    The full period cover must span
    How
    From the first gear pickup or set build to the last return and site restoration — not just shooting days.
    Example
    2026-10-20 – 2027-01-27

  • Insurance contact

    What
    Who owns insurance in the production office, and the insurer-side contact
    How
    List both so anyone on set can call straight away.
    Example
    Hana Kim, PM, 010-0000-0000 · ○○ Brokers 02-000-0000

  • Incident reporting chain

    What
    Who gets told, in what order
    How
    From the first person on the scene to the insurer, with arrows. Put the same chain on the call sheet.
    Example
    Set → production office → PM → broker

  • Area

    What
    Item group (people, third-party liability, equipment, documents)
    How
    Already filled in. Insert extra items for your project inside the right group.
    Example
    Third-party liability

  • Check item

    What
    A risk to confirm is covered
    How
    Keep the preset wording. If an item does not apply, do not delete it — write “n/a” and why in Notes.
    Example
    Picture and unit vehicles — permitted drivers, own-damage cover, gear in transit

  • Basis / reference

    What
    Related law or guidance
    How
    The preset references are summaries of Korean rules. Confirm eligibility and terms on the policy, the official text and with the relevant authority — outside Korea, use local requirements.
    Example
    Employment Insurance Act Art. 77-2

  • Done

    What
    Confirmed on the policy
    How
    Tick ■ only when confirmed on the policy or certificate, not just the quote.
    Example
    ■

  • Owner

    What
    Who checks it
    How
    The person who actually deals with the other side — equipment lead for rentals, location manager for location certificates.
    Example
    Geonyoung Lee, PA

  • Due

    What
    When the check must be done
    How
    Before the day the cover is first needed, such as gear pickup or location access.
    Example
    2026-10-24

  • Notes

    What
    Outcome and what is left
    How
    Exclusions and deductibles the set needs to know. Copy amounts and limits exactly as on the policy.
    Example
    Awaiting broker reply

Tips

  • Send this sheet to the insurer or broker and ask for “covered / excluded / needs endorsement” per item, then copy the answers into Notes.
  • Flag risky scenes (action, height, water, SFX) with their shooting days as soon as the schedule exists so cover can be checked early.
  • Location owners often ask for a certificate of insurance — ask at the agreement stage and have copies ready.
  • Keep policy and certificate copies in the production drive and the unit vehicle, and put the insurer contact on every call sheet.
  • Premiums, limits and mandatory cover follow the contract and applicable law; copy them onto this sheet exactly as the policy states.

Common mistakes

  • Insuring shooting days only, so accidents on build or wrap-out days are not covered.
  • Trusting that the rental house “has insurance” without checking the deductible and theft cover.
  • Adding shooting days but forgetting to extend the policy, leaving the last week uninsured.
  • Trying to record an incident only afterwards and missing photos and witnesses, which makes claims hard.

Filled-in example

Filled in for the fictional drama “The Temperature Between Us”. All people, companies and numbers are made up; the Excel file has the same example on its Example sheet.

Production Insurance Checklist

ProductionThe Temperature Between Us
Coverage period (incl. prep & wrap-out)2026-10-20 – 2027-01-27
Insurance contactHana Kim, PM, 010-0000-0000 · ○○ Brokers 02-000-0000
Incident reporting chainSet → Geonyoung Lee (PA) → Hana Kim (PM) → broker
AreaCheck itemBasis / referenceDoneOwnerDueNotes
People (injury & workers comp)
Crew hired as employees — confirm industrial accident and employment insuranceIndustrial Accident Compensation Insurance Act■Hana Kim, PM2026-10-203 crew on employment contracts
Freelance artists — may join industrial accident insurance voluntarily (check premium support from the Korean Artists Welfare Foundation)IACI Act Art. 124□Hana Kim, PM2026-10-24Process shared with those interested
Artists on arts-service contracts — artist employment insuranceEmployment Insurance Act Art. 77-2□
Accident cover for cast, extras and crew — headcount, period, travel during the shoot■Hana Kim, PM2026-10-24Extras submitted per day
Stunts, action, underwater, work at height — check hazardous-activity exclusions□Hana Kim, PM2026-11-20Day 25 rooftop scene — awaiting broker
Third-party liability
Liability for bodily injury or property damage to third parties — limits, locations and dates on the policy■Hana Kim, PM2026-10-24Cafe Ondo and neighbouring shops included
Certificate of insurance or additional insured requested by the location owner■Geonyoung Lee, PA2026-10-27Copy given to Cafe Ondo owner
Explosions, car chases, crowd scenes — liability insurance recommendedFilm Korea filming guide□
Equipment, vehicles & property
Rental gear — whether the rental house's cover applies, deductible, theft and loss■Geonyoung Lee, PA2026-10-24○○ Rentals cover included · deductible per contract
Picture and unit vehicles — permitted drivers, own-damage cover, gear in transit□
Drones — hull and liability cover (check whether mandatory for commercial use)□n/a — no drone work
High-value props, wardrobe, borrowed artwork — separate cover needed?□
Documents & incidents
Policy period covers prep, shoot and wrap-out (update for added days)■Hana Kim, PM2026-10-20
Copies of policies and certificates in the production drive and on set□
Emergency contacts (insurer, broker, nearest hospital) on the call sheet■Yuna Jung, 1st AD2026-10-28
Incident log — time, place, what happened, photos, witnesses, action taken (needed for claims)□Geonyoung Lee, PA2026-10-28Incident forms kept in unit vehicle
Open the example full size · print

Sources

Checked against the official texts in October 2026. Not legal advice — confirm with the relevant authority.

FAQ

Why do locations ask for a certificate of insurance?

Owners usually want proof of liability cover for injury or damage to third parties during the shoot. Check the limit and that the location and dates are listed.

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