| Before return | | | | | | |
| Format cards and SSDs only after confirming two backups | | □ | | | |
| Count everything against the rental order | | □ | | | |
| Small parts — lens and body caps, filters, adapters | | □ | | | |
| Batteries charged as required; cables coiled | | □ | | | |
| Repack cases; remove tape and labels | | □ | | | |
| Clean dirt, sand or moisture (tell the rental house in advance if needed) | | □ | | | |
| At the counter | | | | | | |
| Function and cosmetic check with the rental tech | | □ | | | |
| Record damage or missing items with photos; get a signature | | □ | | | |
| Log the return time — check late-return charges | | □ | | | |
| For damage, confirm insurance handling and deductible | | □ | | | |
| After return | | | | | | |
| Match the final invoice (extensions, damage, expendables) to the agreement | | □ | | | |
| Confirm deposit or card hold released | | □ | | | |
| Post the equipment cost to budget actuals | | □ | | | |