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Equipment Rental Return Checklist — Example

PDNote field template · fictional production and people
Printed — · PDNote

ProductionThe Temperature Between Us
Rental house / contact○○ Rentals · Eunho Choi
Rental period / return due2026-11-10 to 2026-11-15 18:00
Returned by / contactJiwoo Han, 2nd AC · 010-0000-0000
AreaCheck itemBasis / referenceDoneOwnerDueNotes
Before return
Format cards and SSDs only after confirming two backups■Minjae Seo (DIT)2026-11-15Two backups verified · DIT signed
Count everything against the rental orderRental order■Jiwoo Han2026-11-15
Small parts — lens and body caps, filters, adapters■Jiwoo Han2026-11-1585 mm rear cap missing
Batteries charged as required; cables coiled□
Repack cases; remove tape and labels□
Clean dirt, sand or moisture (tell the rental house in advance if needed)□
At the counter
Function and cosmetic check with the rental tech■Jiwoo Han2026-11-15
Record damage or missing items with photos; get a signature■Jiwoo Han2026-11-152 photos · signed by rental house
Log the return time — check late-return charges■Jiwoo Han2026-11-15Returned 17:20 · no extension
For damage, confirm insurance handling and deductible□
After return
Match the final invoice (extensions, damage, expendables) to the agreementRental agreement□Harin Jung2026-11-20Lens cap to be charged at cost
Confirm deposit or card hold released□Harin Jung2026-11-20
Post the equipment cost to budget actuals□

Item return log

ItemModel / serialQtyOut conditionIn conditionMissing / damageChecked by
Cinema camera bodyCinema camera · S/N …48211GoodGoodJiwoo Han · Eunho Choi
35 mm primeS/N …01931GoodGoodJiwoo Han · Eunho Choi
85 mm primeS/N …02071GoodRear cap missing■Jiwoo Han · Eunho Choi
Camera batteriesHigh-capacity battery6GoodGoodJiwoo Han · Eunho Choi
On-board monitor7-inch monitor · S/N …55301Corner scratchCorner scratchJiwoo Han · Eunho Choi

PDNote field template — downloaded from pdnote.app/tools. Feel free to adapt it.

PDNote field template · fictional production and people — Equipment Rental Return Checklist — ExamplePDNote · Printed —