Petty Cash Report — Example

PDNote field template · fictional production and people
Printed — · PDNote

Production	The Temperature Between Us
Period	2026-11-12 – 2026-11-14
Holder / department	Geonyoung Lee, production assistant
Float received (advance)	500,000
Date received	2026-11-12

Expenses

Date	Category	Paid to	Amount	Proof	Payment method	Notes
2026-11-12	Transport	Courier · props (latte cups) delivery	18,000	Receipt	Cash
2026-11-12	Supplies	Hardware store · gaffer tape, batteries	32,400	Receipt	Cash
2026-11-13	Meals	Convenience store · 24 drinks for crew	46,800	Receipt	Cash
2026-11-13	Location	Public car park · 2 production vehicles	24,000	Receipt	Cash	Day 12, Cafe Ondo
2026-11-14	Meals	Snack bar · 12 gimbap rolls for night shoot	54,000	Receipt	Bank transfer
2026-11-14	Other	Fruit box · thank-you to neighbouring shops	35,000	None	Cash	Street stall, no receipt — photo attached
2026-11-14	Transport	Taxi · urgent props run, return	15,700	Receipt	Cash











Total			225,900

Category is one of meals, transport, supplies, location or other; proof is receipt, card slip or none. For spending without proof, write the reason in notes, and attach receipts behind this sheet in the same order.

Reconciliation

Total spent	225,900
Balance (float − spent)	274,100
Top-up requested	250,000
Holder signature	Geonyoung Lee
Approved by / date	Hana Kim · 2026-11-15

Check that the balance matches the cash on hand before requesting a top-up. This sheet is for record-keeping, not tax advice; follow your company’s accounting rules and check proof requirements with your accountant.

In the PDNote budget, each line holds planned and actual amounts, vendor and payment status, linked to a shooting day or location. pdnote.app

PDNote field template — downloaded from pdnote.app/tools. Feel free to adapt it.

PDNote field template · fictional production and people — Petty Cash Report — ExamplePDNote · Printed —